RFID Garment, Linen & Mat Tracking for Textile Rental Operators

InventoryManager tracks every individual garment, linen, and mat through its full rental lifecycle receive, assignment, in-service, soil, wash, repair, loss, retirement using RFID and barcode technology built directly into the same platform that runs your routes and billing.

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What InventoryManager Does

InventoryManager is the system of record for *where every individual piece is, right now, and what it has done since the day you bought it.*

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In textile rental, the unit of work isn't a SKU it's an individual chip-tagged garment, linen, or mat that gets assigned to a wearer or stop, runs a route, comes back soiled, goes through wash and finish, hits the soil sort, gets repaired or pulled, and eventually gets retired or written off as loss. Every one of those transitions is operationally and financially meaningful. Generic inventory systems treat all that as one number units on hand. That's not how a laundry runs.

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InventoryManager models the actual lifecycle. Every chip read, every assignment, every soil event, every repair, every loss is captured against the individual item and rolls up to the wearer, the contract, the account, and the GL. That's how plant managers spot when an account's loss numbers are out of line, how account managers defend a loss invoice with a real audit trail, and how owners know which product classes are paying for themselves and which aren't.

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Built for Textile Rental Operations

 

InventoryManager is purpose-built for:

• Uniform rental operators -  track individual garments by wearer, manage emblems and logos, and produce defensible loss billing backed by a per-item history

• Commercial linen and flatware rental operators -  track sheets, towels, napkins, tablecloths, gowns, and aprons piece-by-piece across high-volume wash floors; manage ragout, stains, and retirement

• Floor mat and facility services rental - track branded mats, scrape mats, and exchange-program mats by individual piece; pairs with MatTracker for mat-specific workflows

• Mixed and multi-plant operations - most of our customers run two or three product lines under one roof; InventoryManager handles all of them on one platform

 

Whether you tag every piece or only your high-value classes, single-plant or multi-plant, InventoryManager scales to the operation you actually run.

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Key Features

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RFID Item Tracking

 

Every chip-tagged garment, linen, or mat is a tracked entity. Reads come in from handheld readers, soil-sort tunnels, finish-side portals, and stockroom counters and each one updates the item's location and status in real time. The same item record carries through soil, wash, finish, assignment, delivery, and return without a manual hand-off.

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Item Lifecycle Management

 

Every item is tracked from receive to retirement:

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• Receive & program - new items entered against a product class, sized, and chip-programmed

• Assign - linked to a wearer (uniforms) or stop (linen/mats), with full assignment history

• In service - every read, every soil event, every wash cycle captured against the piece

• Repair - items routed to the stockroom with reason codes; full WorkOrderManager integration

• Loss & retirement - items written off with cause, accountable party, and GL impact

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When a customer disputes a loss invoice, the conversation moves from "we think" to "here's the record."

 

Wearer & Garment Assignment

 

For uniform operators, InventoryManager tracks which garment is on which wearer, what emblems and logos that garment carries, and the full assignment history of every piece on the roster. Add a wearer, swap a garment, transfer between wearers, terminate a wearer with garment recovery all surfaced and tracked. The roster the office sees is the roster the wash floor sees is the roster the route sees.

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Loss & Retirement Tracking

 

Loss billing is the most contested line item in textile rental. InventoryManager makes it defensible. Every retired piece carries a reason code (loss, damage, ragout, end-of-life, customer-write-off), an accountable party, and a read history showing the last time the item was confirmed in service. Retirement workflows feed cleanly into RouteManager billing and GL, so the same event that pulls the piece from inventory also records the financial impact no double entry.

 

Stockroom & Receiving

 

InventoryManager manages the stockroom, not just the wash floor. New-item receiving, chip programming, emblem and logo assignment, repair routing, ragout pulls, and physical counts all run through the module. Items moving in and out of the stockroom are tracked piece-by-piece, and the workflow pairs cleanly with WorkOrderManager for repair and replacement.

 

Hardware-Agnostic RFID Support

 

InventoryManager works with the major RFID hardware platforms used in textile rental including Positek, DataMars, and Jensen. Handheld readers, soil-sort tunnels, finish-side portals, stockroom counters, and bin scanners are supported across vendors. If you're already running RFID in your plant, your existing hardware carries forward no rip-and-replace. If you're standing up RFID for the first time, we'll help you scope the right mix.

 

Barcode-tagged and non-RFID items are also supported, so high-value pieces can run on chips while lower-value classes run on traditional methods under one inventory of record.

 

Reporting & Analytics

 

The same reporting flexibility RouteManager is known for, applied to inventory. Loss by account, by wearer, by product class, by route, by date range. Item-life trending. Stockroom velocity. Repair turnaround. Pieces-per-wearer benchmarks. Standard reports cover the day-to-day; our team customizes the rest.

 

Integration with Routes and Billing

 

Because InventoryManager is part of the same platform as RouteManager, every piece-level event flows into the right downstream system without re-keying. Loss events become loss billing. Retirement events hit the GL. Wearer changes become route deliveries. One source of truth across the wash floor, the office, and the route side.

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Built for the Industry, By the Industry

 

InventoryManager wasn't built by an inventory-software company that decided to add a "rental" feature. It was built alongside textile rental plant managers who got tired of explaining to a customer why their loss invoice was right and who wanted the audit trail to do the explaining for them.

A plant manager describes a problem. Our team listens, scopes a solution, and builds it. The next plant with the same problem gets the work for free. That cycle has shaped InventoryManager customer by customer since 1993.

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How InventoryManager Integrates

 

InventoryManager is part of the Textile Technologies suite and integrates natively with:

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• RouteManager - every piece-level event (assignment, loss, retirement) flows into route accounting, billing, and GL automatically

• MobileRouteManager - drivers see assignment and item-level data on the handheld; reads on route flow back in real time

• WebManager - customers view their own wearer rosters, garment assignments, and item-level activity through the self-service portal

• WorkOrderManager - repairs, replacements, emblem work, and new-garment setups link to the piece they apply to

• MatTracker - mat-specific exchange and swap workflows

• BulkScanning - high-volume RFID portal and bin scanning

• eSendManager - loss invoices and item-level statements delivered with full audit trail

• VehicleManager - fleet maintenance for the trucks moving the inventory

• Third-party integrations include Positek, DataMars, Jensen, and other major RFID hardware platforms handheld readers, portal and tunnel readers, bin scanners, and transponder programming.

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Frequently Asked Questions

 

What RFID hardware does InventoryManager support?

 

InventoryManager integrates directly with Positek, DataMars, and Jensen RFID hardware, plus other major platforms used in textile rental. Handheld readers, soil-sort tunnels, finish-side portals, stockroom counters, and bin scanners are all supported. If you're already running RFID, your existing hardware carries forward. If you're standing up a new program, we'll help you scope vendor and form-factor decisions.

 

What about items that aren't chipped?

 

InventoryManager supports both RFID and barcode-tagged items, and most plants run a mix. High-value classes typically run on chips; lower-value or short-life classes can run on barcodes or traditional methods. All of it lives under one inventory of record.

 

How does migration from our existing inventory system work?

 

We've migrated operations off competitor platforms, off homegrown systems, and off spreadsheet-and-paper inventories. A standard data conversion items, product classes, wearer rosters, current assignments, open loss balances typically completes in 30 to 120 days from kickoff to go-live, depending on data quality and integration points.

 

Does InventoryManager support multi-plant operations?

 

Yes. Items can be tracked across plants, transferred between locations, and rolled up for corporate reporting without losing the per-piece audit trail.

 

How flexible is the reporting?

 

The same reporting flexibility RouteManager is known for. Standard reports cover loss by account, wearer, product class, and date range, plus stockroom velocity, repair turnaround, and item-life trending. When the standard reports don't fit, our team builds the report you need against the same data no third-party BI tool required.

 

What kind of support do you offer for InventoryManager?

 

The same support our customers are vocal about across the rest of the suite: real humans, fast response times, deep working knowledge of your business and your hardware. We help scope the RFID rollout, troubleshoot tag programming, build custom reports on request, and train new stockroom and wash-floor staff hands-on.

 

What does InventoryManager cost?

 

InventoryManager pricing is built around the size of your inventory, your RFID hardware footprint, and the modules you're adding alongside it. Contact us for a quote built around your actual scope.

 

How fast can we go live?

 

Most InventoryManager implementations go live in 30 to 120 days. The variable is usually hardware lead time, chip programming for existing inventory, and your own readiness — not the software. Plants already running compatible RFID hardware move on the faster end of that range.

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See InventoryManager in Action

 

Schedule a 30-minute demo with our team. We'll walk through the parts of InventoryManager that matter for your operation — wash-floor reads, wearer rosters, loss billing, stockroom workflows — and answer the questions other vendors don't want to.